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Privacy Policy – Publications

1. General

At Graz University of Technology (TU Graz), protecting your data is a top priority. All of our procedures and processes are compliant with the applicable data protection regulations. We process your personal data in order to send publications and information produced by TU Graz (annual reports, magazines, newsletters, invitations, press releases). In accordance with our statutory obligations we have prepared this statement to inform you about the nature, purpose and legal basis of our data processing activities.

2. Data Controller

The data controller is Graz University of Technology, Rechbauerstraße 12, 8010 Graz.

3. Categories of Data Subjects

  1. Subscribers
  2. Graduates/alumni of TU Graz
  3. People who have an interest in the activities of TU Graz
  4. Journalists
  5. Cooperation partners of TU Graz
  6. Public figures

4. Data Categories

In the process of sending out the following publications and information materials, TU Graz processes the following categories of personal data:

  1. TU Graz research: title, first and last names, academic title, address, e-mail address, company/institution, department
  2. TU Graz research monthly: e-mail address
  3. TU Graz Annual Report, TU Graz Facts & Figures: first and last names, academic title, position, address
  4. Telegram newsletter: telephone number, profile name, profile picture
  5. Press releases: first and last names, medium, e-mail address, telephone number, position, subject area
  6. TU Graz people: title, first and last names, academic title, position/organization, address
  7. Invitations to events: title, first and last names, academic title, e-mail address, company/institution, department

5. Purpose and Legal Basis

  1. Disseminating news and information produced by TU Graz by sending publications and invitations to events
  2. Public relations work (presentation of the activities of the university and information of the general public)
  3. Entry into the contacts database kept by the organizational unit Communication and Marketing for the purpose named above

The processing of personal data is performed on the basis of your consent pursuant to Section 174 subsection 1 Austrian telecommunications Act (TKG) 2021 (electronic communications) and Art. 6 paragraph 1 (a) GDPR (postal communications). Your consent is given by active and voluntary registration for the sending of each publication.

As part of the fulfilment of our statutory tasks, it is in the public interest to inform public figures, researchers in their subject area and graduates/alumni about the current state of research and the development of the university, in accordance with Art 6 paragraph 1 (e) GDPR in conjunction with Section 3 Austrian Universities Act (UG).

6. Recipients

Your personal data will only take place within TU Graz. Generally, no transmission of data to third parties will occur. However, in the event that data is to be transmitted to third parties, this fact and the identity of recipient will be shown in the process of registering for the publication in question.

7. Storage Periods

If you receive a publication based on your consent, your personal data are stored until you withdraw your consent. You can withdraw your consent by unsubscribing from the publication in question.

In cases of public interest we shall process the data for as long as this is necessary to serve the public interest or until a (justified) objection to the processing of data is made.

Apart from these cases we will only process your data if statutory record-keeping obligations apply or for as long as legal claims are possible under statutes of limitations.

8. Source

In the process of sending publications and information materials to public figures, the data are partly gathered from publicly available sources by employees of TU Graz (safeguarding their use for only the stated purpose).

9. Rights of Data Subjects

You have rights to information and access, rectification, data portability, restriction, objection and erasure of data. Besides these, you can withdraw your consent by unsubscribing from the publication. However, bear in mind that withdrawal of consent does not affect the legality of the processing of your data retrospectively. Also, the exercise of these rights cannot override contractual or statutory obligations.

If you have any questions or concerns on matters of data protection or if you wish to exercise these rights, please contact datenschutznoSpam@tugraz.at. All other information on data protection can be found at datenschutz.tugraz.at/.

You also have a right to make a complaint to the Austrian Data Protection Authority.

10. Data Protection Officer

The data protection officer of TU Graz is x-tention Informationstechnologie GmbH, Römerstraße 80A, 4600 Wels.