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Privacy Policy – Events

1. General

At Graz University of Technology (TU Graz), protecting your data is a top priority. All of our procedures and processes are compliant with the applicable data protection regulations. If you take part in the TU Graz event organised by the organisational unit Communications and Marketing, it is necessary to process your personal data for certain purposes. In accordance with our statutory obligations, we have prepared this statement to inform you about the nature, purpose and legal basis of our data processing activities.

2. Data Controller

The data controller is Graz University of Technology, Rechbauerstraße 12, 8010 Graz.

3. Categories of People and Data

TU Graz processes the following personal data in connection with the event:

  1. Participants: academic title, title, first and last name, position, telephone number, e-mail address, website, organisation, photographs, videos
  2. Speakers/stakeholders: academic title, title, first and last name, position, telephone number, e-mail address, website, organisation, photographs, videos

4. Purpose and Legal Basis

  1. Sending invitations to persons in existing contacts databases
  2. Organising and running the event
  3. Publicity work and documentation of the event (making pictures, describing the activities of the university and informing the general public)

The sending of invitations to people from existing contact databases who have not yet taken part in any event or events that are similar in terms of content is done on the basis of Art 6 (1) (a) GDPR. The sending of invitations to people from existing contact databases who have already taken part in the same series of events or a similar event is done by TU Graz in public interest in the context of the tasks outlined in the Universities Act 2002 (UG) in accordance with Art 6 (1) (e) GDPR.

We process the personal data provided by the participants and also speakers and stakeholders upon registration in order to organise and implement the event and do so in the public interest on the part of TU Graz in accordance with Art 6 (1) (e) GDPR.

The Austrian Universities Act 2002 assigns TU Graz the task of supporting national and international collaboration in research teaching and art and to inform the public about how the university fulfils its tasks. In order to fulfil these obligations and to promote networking between researchers within the various research disciplines, TU Graz has to hold events as part of its public service mission. The legal basis for publicity work and the documentation of the event, in particular by means of photography, and the provision of lists of participants to the participants is Art 6 (1) (e) GDPR in conjunction with § 3 UG 2002.

For speakers and stakeholders:

Besides the data already mentioned, for the purpose of organising and running the events we will also process your biographical summary and your photographs, if you supply these to us. We will process these data based on your consent pursuant to Art 6 (1) (a) GDPR, which you give us by informed, active communication.

5. Recipients

Your pictures can be used to showcase the event on media operated by TU Graz (please pay attention to the information signs at the event).

Your personal data will not be transmitted to third parties in principle. If a transmission of data to third parties is unavoidable, the recipient will be specified separately when registering for the respective event.

6. Storage Periods

If you have given us your consent to process your data, your personal data will be stored until your consent is withdrawn.

In the public interest: We will process the data for as long as this is necessary to serve the public interest or until justified objections are raised.

Furthermore, your data is only stored if statutory retention periods or limitation periods regarding potential legal claims apply.

7. Source

When sending out event invitations to public figures, the data is partially collected from publicly accessible sources by TU Graz employees limited to the intended purpose.

8. Rights of Data Subjects

You have the rights to information and access, rectification, data portability, restriction, objection and erasure of data. Besides these, you also have the right to withdraw your consent to the processing of data. However, bear in mind that withdrawal of consent does not affect the legality of the processing of your data retrospectively. Also, the exercise of these rights cannot override contractual or statutory obligations.

If you do not wish any photographs to be made of you, please inform the organiser(s) or the photographer(s) of this at the beginning of the event.

If you have any questions or concerns on matters of data protection or if you wish to exercise these rights, please contact datenschutznoSpam@tugraz.at. All other information on data protection can be found at datenschutz.tugraz.at/.

You also have a right to make a complaint to the Austrian Data Protection Authority.

9. Data Protection Officer

The data protection officer of TU Graz is x-tention Informationstechnologie GmbH, Römerstraße 80A, 4600 Wels.